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Honey Creek Community School COVID-19 Preparedness and Response Plan



Honey Creek Community School

COVID-19 Preparedness and Response Plan

(Executive Order 2020-142 District Preparedness Plan Template)


Final

07/10/20


Name of District: Honey Creek Community School

Address of District: 235 Spencer Lane, Ypsilanti, MI 48198

District Code Number: 81901

Web Address of the District: www.honeycreekschool.org

Name of Intermediate School District: Washtenaw ISD

Name of Authorizing Body: Washtenaw ISD


Preparedness Plan Introduction

Governor Whitmer’s Executive Order 2020-142 “provides a structure to support all schools in Michigan as they plan for a return of pre-K-12 education in the fall. Under the order, school districts must adopt a COVID-19 Preparedness and Response Plan laying out how they will cope with the disease across the various phases of the Michigan Safe Start Plan. In turn, the accompanying Michigan Return to School Roadmap offers a guide to the types of safety protocols appropriate during each phase. There’s no one-size-fits-all solution: What works in Lansing may not work in Sault Sainte Marie. Districts will retain the flexibility to tailor their instruction to their particular needs and to the disease conditions present in their regions.” (EO-2020-142)


Each district (public, public school academy (PSA), nonpublic, and intermediate school district (ISD) that educates pre-K-12 students) shall submit a single completed Assurance Document and Preparedness Plan to its Board in time for approval by August 15 or seven days before the first day of school, whichever comes first. This template, when completed, serves as a single Assurance Document and Preparedness Plan.


The Preparedness Plan will be collected by the Intermediate School District for public school districts, the authorizing body for public school academies, or the chief/designated school administrator for nonpublic schools for transmission to the State Superintendent of Public Instruction and State Treasurer by August 17, 2020. Additionally, this Preparedness Plan must be posted on the district’s/PSA’s, or nonpublic school’s public website home page no later than August 17, 2020. A single application should be filed by the district rather than multiple applications for individual schools within a district.


Preparedness Plan Assurances

The District agrees to meet all of the following requirements of Executive Order 2020-142

  • The District assures that when it provides in-person instruction to its students without disabilities, the district must also provide in-person instruction to its students with disabilities, consistent with their individualized education programs (IEPs).

  • The District assures that when schools are closed to in-person instruction, districts must strive in good faith and to the extent practicable, based upon available resources, technology, training, and curriculum, as well as the circumstances presented by COVID-19, to provide equal access to any alternative modes of instruction to students with disabilities from birth through age 26. This assurance includes the provision of auxiliary services under section 1296 of the Revised School Code, MCL 380.1296.

  • The District assures that while any state of emergency or disaster related to the COVID-19 pandemic continues, it shall comply with guidance from the United States Department of Education, including its Office of Civil Rights and Office of Special Education and Rehabilitative Services, and the Michigan Department of Education concerning the delivery of alternative modes of instruction to students with disabilities in light of the impact of COVID-19.

  • The District assures that it shall, to the extent practicable and necessary, make individualized determinations whether and to what extent compensatory services may be needed for students with disabilities in light of the school closures during the 2019–2020 school year.

  • The District assures that during Phase 1, 2, or 3 of the Michigan Safe Start Plan it will close its buildings to anyone except: (a) District employees or contractors necessary to conduct minimum basic school operations consistent with a Preparedness Plan, including those employers or contractors necessary to facilitate alternative modes of instruction, such as distributing materials and equipment or performing other necessary in-person functions. (b) Food-service workers preparing food for distribution to students or their families. (c) Licensed child-care providers and the families that they serve, if providers follow all emergency protocols identified by the state.

  • The District assures that during Phase 1, 2, or 3 of the Michigan Safe Start Plan it will suspend athletics, after-school activities, inter-school activities, and busing.

  • The District assures that during Phase 1, 2, or 3 of the Michigan Safe Start Plan it will provide for the continued pay of school employees while redeploying staff to provide meaningful work in the context of the Preparedness Plan, subject to any applicable requirements of a collective bargaining agreement.

  • The District assures that in Phases 1, 2, or 3 of the Michigan Safe Start Plan it will provide for the continuation of food distribution to eligible students.

  • The District assures that during Phase 4 of the Michigan Safe Start Plan it will prohibit indoor assemblies that bring together students from more than one classroom.

  • The District assures cooperation with the local public health department if a confirmed case of COVID-19 is identified, and agrees to collect the contact information for any close contacts of the affected individual from two days before he or she showed symptoms to the time when he or she was last present in school.

Preparedness Plan

Every district must develop and adopt a COVID-19 Preparedness and Response Plan (“Preparedness Plan”) that is informed by Michigan’s 2020-21 Return to School Roadmap (“Return to School Roadmap”) from the COVID-19 Task Force on Education and Return to School Advisory Council.

In accordance with Executive Order 2020-142 a plan must include all the following parts:

  1. The policies and procedures that the District will follow when the region in which the district is located is in Phase 1, 2, or 3 of the Michigan Safe Start Plan.

  2. Describe how the district will offer alternative modes of instruction other than in-person instruction and a summary of materials each student and the student’s parents or guardians will need to meaningfully access the alternative modes of instruction included in the Preparedness Plan. If the Preparedness Plan relies on electronic instruction, the Preparedness Plan must consider how the district will aid students who lack access to computers or to the internet. This is also in the Continuity of Learning and COVID-19 Response Plan submitted in April. You may want to update and link to this plan in your response below.

Here are the links for the districts Continuity of Learning plan. In Phases 1 – 3, Honey Creek Community School (HCCS)will primarily utilize a digital media delivery system (Otus, Google Classroom, Zoom and other online applications). Students and instructional staff in need will have district-assigned devices distributed to them. The following steps have been or will be taken to address internet access issues: ● HCCS has and will survey families as to their ability to access the virtual instruction. ● HCCS will provide hotspots to households without reliable internet connectivity. To monitor student needs, we will reach out to families via email, online platforms, or phone calls to ascertain their ability to access instruction at this time. For those students who are unable to access the materials digitally, we will create other methods of access to instruction including distribution of hard copies of materials or downloading videos, digital content on a weekly basis. We recognize a student’s ability to access materials may change throughout the different phases. We will continue to monitor need through feedback processes in our instructional plan. All materials necessary to engage with the instruction will be included in the weekly digital and hard copy distribution or available on student devices without access to the internet. If a family does not have access to basic learning supplies (paper, pencil, crayons), the district will provide them. Families will be provided with “Technology Support” resources for navigating utilized platforms, accessing and working with instructional materials, and for eliciting further support if necessary. These resources will be provided in multiple formats (online, paper copy, etc.). Submission of work will occur through these same means. Instructional experiences will employ best practices to attend to various learner needs. Emphasis will be placed on offering students’ opportunities for choice in activity, topic, and/or ways to show their learning to maximize opportunities for students to engage in ways that are most appropriate, interesting, and authentic for them. Families will be supported in supporting their children through multiple ways, including: ● Sample schedules and resources for talking to students & family about how they may organize instructional time ● Help resources for navigating utilized platforms and accessing and working with instructional materials provided in multiple formats. ● Supplemental ideas, recommendations, and resources for supporting social, emotional, physical and academic needs ● Regular, consistent routines for distributing information and providing feedback via multiple platforms ● Clear channels for eliciting support and providing feedback. Throughout this process we will actively monitor who is accessing instructional materials via electronic logs, submissions, and staff check-ins. For students who are not accessing instructional materials, we will make every effort to make contact to address as best we can. In addition to this application, the district has created a Continuity of Learning Instructional Plan (for our stakeholders) that includes additional details for many of the questions asked in this application. Click the link below to view the Continuity of Learning Instructional Plan. http://honeycreekschool.org/wp-content/uploads/2020/04/HCCSMICLPlan-Final.pdf Relevant staff such as the classroom teacher, program administrator, or social worker will reach out to all students (families) who are not participating to check in on their social emotional well-being to see if there is anything that the teacher, administrator or District can do to help them participate. Phases 1-3 Safety Protocols These are the protocols that HCCS will follow when the region in which Washtenaw Intermediate School District is located is in Phase 1, 2, or 3 of the Michigan Safe Start Plan. While schools are closed for in-person instruction, HCCS will create a district Return to Instruction and Learning working group, potentially led by the Program Supervisor, and composed of a broad group of stakeholders on the district and program level, to: · Gather feedback from families, teachers, students, and program leaders about their experiences with remote learning through online surveys and/or virtual focus groups or conversations. · Revise the district’s remote learning plan to incorporate feedback and input from stakeholders to improve its effectiveness. · Share the district’s remote learning plan with all involved stakeholders. Honey creek Community School will: · Ensure that remote learning plans, revised based on feedback and input from school leaders, educators, families, and students, are distributed to all involved stakeholders in their home language. We will create opportunities for ongoing feedback. · Activate remote learning programs at scale to deliver standards-aligned curricula and high-quality instructional materials. Integrate synchronous and asynchronous learning and best practices that promote student engagement, consistency, and differentiation. Consult MDE for high-quality digital resources. · Support staff to assess every student in grades K- 8 during the first few weeks of school, using a screener, diagnostic, or formative assessments that can be given online or conducted virtually, to understand where students are academically and inform instructional decisions for teachers, students, and families. · Review students’ IEPs and 504 plans in coordination with general and special education teachers to reflect the child’s needs based on assessment data and parent feedback, and design accommodations and match services accordingly.

  • Commence online intervention and support services. Plans will include all programs and learning environments, including special education.

  • Establish structures for special education teachers and ancillary staff to collaborate on delivery methods for assessments and instruction as outlined in IEPs. Consider students’ needs around accessibility and provide assistive technologies, where possible.

· Conduct checkpoints with program leaders around curriculum and instruction and ongoing monitoring of student progress, specifically targeting the progress of students in need of additional support. · Executive Director will remain connected with the Michigan Department of Education – Office of Special Education (MDE- OSE) about policies and guidance. · Develop a continuation of services plan for students needing occupational, physical, and/or speech and language therapy, including evaluations by school psychologists and social workers. · Activate plans to monitor and assess the following: o Ensure that all students and families have adequate connectivity and the devices necessary to successfully engage in and complete schoolwork. o Develop systems to monitor and track students’ online attendance on a daily basis. o Teachers will assess the quality of student work and provide feedback to students and families. · Implement any additional communication systems needed to reach every family and student in their home language through multiple modes (e.g., text, call, email, home visit) to share: Expectations around the duration of the closure and reopening; Decisions about student proficiencies, modes of assessment and feedback, daily instructional time, and estimated workload. This should be done in collaboration with staff; supports and resources for families to use at home, such as student-specific activities and strategies for teaching and helping their child; and training on accessing and using the school’s digital systems and tools, and technology for families to build digital literacy. · Continue to provide professional learning and training through virtual modes for educators to: offer restorative supports for teachers and learning around equity and implicit bias, social-emotional learning, and culturally responsive education; share knowledge, continuously learn, and exchange ideas, successes and failures around remote learning; share information and data about students’ assessment results, progress, and completed assignments; learn how to use the school’s digital systems and tools appropriately and sustainably; and build capacity around high-quality remote learning. · Utilize structures, such as professional learning communities or building staff meetings, for educators to collaborate on prototypes for a week’s worth of instruction to establish consistency and an appropriate workload.


  1. The policies and procedures that the District will follow when the region in which the District is located is in Phase 4 of the Michigan Safe Start Plan. Those policies and procedures must, at a minimum, include:

  2. Face coverings (p. 22)

  3. Please describe how the district will implement requirements and recommendations for facial coverings that at a minimum require the wearing of face coverings, except during meals and unless face coverings cannot be medically tolerated, for:

  4. All staff and all students in grades K-12 when on a school bus.

  5. All staff and all students in grades K-12 when in indoor hallways and common areas.

  6. All staff when in classrooms.

  7. All students in grades 6 and up when in classrooms.

  8. All students in grades kindergarten through grade 5 unless students remain with their classes throughout the school day and do not come into close contact with students in another class.

  • All staff and children (between the ages of 5-26) are required to wear facial masks in hallways, common areas and throughout the school building except for meals.

  • Children and staff may bring their own cloth facial mask or a mask will be supplied on site.

  • Staff who have medical exemption will need to notify the Executive Director to provide rationale and documentation.

  • If a mask cannot be worn, a face shield should be considered with approval and will be supplied by HCCS

  • Any staff member that is incapacitated or unable to remove the facial covering without assistance, must not wear a facial covering.

  • K-5, and all special education teachers, may be provided a clear mask from the District upon request, if available.

  • District administration will communicate the requirements around facial coverings to staff by:

  • Posting signage throughout the building prior to staff and students returning.

  • Informing staff of facial covering requirements in writing at least 7 days prior to returning to the building.

  • Emailing staff weekly that facial coverings are to be washed daily.

  • Emailing staff weekly that disposable facial coverings are to be disposed of daily.

  • District administration will communicate the requirements around facial coverings to students and their legal point of contact by:

  • Posting signage throughout the building prior to staff and students returning.

  • Emailing legal points of contact that facial coverings are required to be washed daily.

  • Emailing students and legal points that students may bring their own cloth mask or a disposable mask will be supplied on site. Disposable facial coverings are to be disposed of daily.

  • Emailing legal points of contact that student that are incapacitated or unable to remove the facial covering without assistance, must not wear a facial covering

  • Note: Students with significant disabilities preventing the use of facial coverings are referred to forthcoming guidance from MDE.

  • All students are required to wear facial coverings:

  • in grades K-(if 5 years old)-8 when on a school bus.

  • in grades K-(if 5 years old)-8 when in indoor hallways and common areas.

  • in grades 6 and up when in classrooms.

  • in grades kindergarten through grade 5 unless students remain with their classes throughout the school day and do not come into close contact with students in another class.

  • Students who have medical exemption other than the ones already named in this guidance will need to notify school nurse, program supervisor, or classroom teacher to provide documentation.

  1. Hygiene

Please describe how you will implement the requirements and recommendations for hygiene protocols from the Return to School Roadmap (p. 22-23).

  • The District and Facilities Director will procure adequate supplies including posters, signage, soap, paper towels, trash receptacles.

  • Evening custodial staff will be responsible for checking and re-stocking any low or empty supplies.

  • Teachers or staff will notify the department or program office as soon as possible, if they run out of any supplies during the school day. The office staff and program supervisors will work with District Custodial and Facilities Staff to acquire needed supplies.

  • Teacher, classroom staff, or school nurse will teach students the following to students on the first day of school and reinforce weekly or more often as needed:

  • proper handwashing on the first day of school and reinforce weekly or more often if needed

  • how to cough and sneeze into their elbows, or to cover with a tissue and dispose of it in the trash.

  • District will provide signs to remind students of handwashing stations.

  • Students and teachers must have scheduled handwashing with soap and water every 2-3 hours.

  • Teachers will provide students with their own labeled storage. Cubbies or containers will be purchased by HCCS if needed.

  • HCCS will limit the use of classroom materials to small groups and will disinfect any shared materials between use.

  • HCCS will provide handwashing and/or hand sanitizing stations to all classrooms and/or throughout buildings.

  1. Spacing, Movement & Access

Please describe how you will implement the cleaning recommendations for cleaning protocols from the Return to School Roadmap (p. 23).

  • Building/facility leaders and custodial staff will walk through each building by August 15 to assess the number of desks, tables and the capacity to physically distance with existing student enrollment and furniture.

  • Building/facility leaders and custodial staff should consider various furniture options (tables, chairs, etc.) in classrooms to provide safe social distancing. Allow for purchase or shared resources, as needed.

  • Building/facility leaders and custodial staff should develop a plan for moving needed furniture items from one building to another, if possible. (i.e. borrow tables from WISD)

  • If the classroom capacity exceeds the spacing, staff will need to consider alternative scheduling options.

  • Desks will be arranged facing the same direction when/where possible based on building capacity and student's physical, medical and behavioral needs.

  • Teachers will maintain six-feet distancing when/where possible based on building capacity and student's physical, medical and behavioral needs.

  • Program's entrances will be evaluated to determine if they are able to be locked.

  • Where feasible, all doors remain locked during operating hours.

  • All outside visitors will be required to make a scheduled appointment to visit the program/building and will be subject to screening, sanitizing, facial masks etc. for staff and student safety.

  • Notification of this procedure and need for appointment will be sent to families and will be posted at the designated entrance doors.

  • Signage will be posted throughout the building and on restroom doors reminding students, staff, and guests of the physical distance requirement (6 ft).

  • Facilities will work with program supervisors and classroom staff to create these visual markers/indicators.

  • Hallways, cafeteria, entry, and sidewalks will be marked in 6-foot increments and travel patterns. Supplies and templates will be provided for re-marking, as needed.

  • These may include social stories, visual steps and/or written descriptions.

  • Guests will be screened based on the recommendations of the Washtenaw County Health Department and the Honey Creek Community School Preparedness and Response Plan. All outside visitors will be required to make a scheduled appointment and will be subject to screening, sanitizing, facial masks etc. for staff and student safety.

  • The district will implement opening classroom windows, weather permitting, when and where possible based on building capacity and student's physical, medical and behavioral needs.

  • The building / program staff should try to cohort groups of students to isolated hallways or areas that can be monitored, when and where possible based on building capacity and student's physical, medical and behavioral needs.

  • Program supervisors will evaluate the ability to implement “specials” (like art, music, and library) being brought to the classrooms instead of having students move to different locations within their building and program to determine if maintenance of 6-feet spacing can occur during specials in the classroom.

  • Program supervisors and school staff will collaborate with transportation, families, food service, facilities, technology and community partners etc. to create a staggered schedule for student attendance to maintain safety protocols in all environments.

  • School staff and students will maintain six-feet distance in hallways and common areas when/where possible based on building capacity and student's physical, medical and behavioral needs. Non-school staff/students will be directed to the main office for any school-related business or need.

  • School staff will monitor arrival and dismissal when/where possible based on building capacity and student's physical, medical and behavioral needs.

  • Physical education will be held outside when/where possible based on available space/resources, appropriate level of staffing and student's physical, medical and behavioral needs.

  • Facilities/communications will work with program supervisors and classroom staff to post these visual markers/indicators. Hallways, cafeteria, entry, and sidewalks will be marked in 6-foot increments and travel patterns.

  • Facilities/communications will work with program supervisors and classroom staff to determine the feasibility of separate entrance/exits and post these visual markers/indicators where this is safe and appropriate for program security.

  1. Cleaning

Please describe how you will implement the cleaning requirements and recommendations for cleaning protocols from the Return to School Roadmap (p. 27).

  • District Level Administrators and Building Operations will meet to review all guidance related to cleaning and disinfecting of the building and to review the Building Operations sections of the MI Safe Sch